Governance Self-Assessment

Do you have a clearly defined governance framework for managing projects?

Example: Every project follows a documented process that includes approval stages, risk management, and progress reviews.

How effective is your oversight process in identifying and resolving project issues?

Example: Weekly project status reviews help identify bottlenecks, like delayed vendor approvals, and implement solutions quickly.

Are roles and responsibilities for project governance clearly defined and consistently followed?

Example: The project manager owns day-to-day delivery, while the sponsor ensures alignment with strategic goals.

Is there a structured decision-making process for key project milestones and challenges?

Example: Change requests are reviewed by a governance committee, ensuring alignment before approval.

How effectively does your governance framework handle project risks?

Example: A risk of resource shortages was flagged early, allowing reallocation of team members from lower-priority tasks.

Does your governance process ensure efficient and fair allocation of resources across projects?

Example: Resource conflicts are resolved through a centralized scheduling tool that prioritizes high-impact projects.

Are projects prioritized based on strategic alignment and business value?

Example: Projects with a higher ROI and strategic alignment score are fast-tracked for funding and resources.

How consistent and effective is communication with stakeholders regarding project progress and issues?

Example: Bi-weekly stakeholder updates include dashboards with KPIs, risks, and upcoming milestones.

Do your projects follow a consistent reporting format for tracking and sharing progress?

Example: Every project status report includes progress against baseline, financial performance, and risk status.

How effectively does your governance framework handle project changes and scope adjustments?

Example: When a major scope adjustment was proposed, it was approved by the steering committee with a revised budget and timeline.

Are key performance indicators (KPIs) consistently tracked and used to evaluate project performance?

Example: KPIs like "on-time delivery" and "budget variance" are reviewed monthly for all active projects.

Does your organization capture and apply lessons learned from completed projects to improve governance?

Example: A post-mortem revealed communication gaps, prompting the introduction of daily stand-up meetings.

Are governance policies and procedures well-documented and accessible to project teams?

Example: The governance framework, approval workflows, and escalation processes are stored in a shared knowledge base.

How effective is your governance framework in ensuring compliance with organizational and regulatory standards?

Example: Quarterly audits ensure all projects adhere to internal policies and external compliance regulations.

Is there a process to regularly review and improve your governance practices?

Example: An annual governance review identifies inefficiencies and incorporates feedback to refine policies and processes.