Governance Self-Assessment Leave a Comment / By bearmcg / January 11, 2025 In just 5 minutes and 15 questions, evaluate your organization's project governance practices. Discover how structured, consistent, and efficient your governance framework is—and identify opportunities to strengthen control and oversight. Let’s get started! 1. Governance Framework Do you have a clearly defined governance framework for managing projects?Example: Every project follows a documented process that includes approval stages, risk management, and progress reviews. Yes Partially No None 2. Project Oversight How effective is your oversight process in identifying and resolving project issues?Example: Weekly project status reviews help identify bottlenecks, like delayed vendor approvals, and implement solutions quickly. Very Effective Effective Neutral Ineffective Very Ineffective None 3. Accountability Are roles and responsibilities for project governance clearly defined and consistently followed?Example: The project manager owns day-to-day delivery, while the sponsor ensures alignment with strategic goals. Always Often Sometimes Rarely Never None 4. Decision-Making Is there a structured decision-making process for key project milestones and challenges?Example: Change requests are reviewed by a governance committee, ensuring alignment before approval. Yes Partially No None 5. Risk Management How effectively does your governance framework handle project risks?Example: A risk of resource shortages was flagged early, allowing reallocation of team members from lower-priority tasks. Very Effectively Effectively Neutral Ineffectively Very Ineffectively None 6. Resource Allocation Does your governance process ensure efficient and fair allocation of resources across projects?Example: Resource conflicts are resolved through a centralized scheduling tool that prioritizes high-impact projects. Always Often Sometimes Rarely Never None 7. Project Prioritization Are projects prioritized based on strategic alignment and business value?Example: Projects with a higher ROI and strategic alignment score are fast-tracked for funding and resources. Always Often Sometimes Rarely Never None 8. Stakeholder Communication How consistent and effective is communication with stakeholders regarding project progress and issues?Example: Bi-weekly stakeholder updates include dashboards with KPIs, risks, and upcoming milestones. Very Effective Effective Neutral Ineffective Very Ineffective None 9. Reporting Standards Do your projects follow a consistent reporting format for tracking and sharing progress?Example: Every project status report includes progress against baseline, financial performance, and risk status. Always Often Sometimes Rarely Never None 10. Change Management How effectively does your governance framework handle project changes and scope adjustments?Example: When a major scope adjustment was proposed, it was approved by the steering committee with a revised budget and timeline. Very Effectively Effectively Neutral Ineffectively Very Ineffectively None 11. KPI Tracking Are key performance indicators (KPIs) consistently tracked and used to evaluate project performance?Example: KPIs like "on-time delivery" and "budget variance" are reviewed monthly for all active projects. Always Often Sometimes Rarely Never None 12. Lessons Learned Does your organization capture and apply lessons learned from completed projects to improve governance?Example: A post-mortem revealed communication gaps, prompting the introduction of daily stand-up meetings. Always Often Sometimes Rarely Never None 13. Governance Documentation Are governance policies and procedures well-documented and accessible to project teams?Example: The governance framework, approval workflows, and escalation processes are stored in a shared knowledge base. Yes Partially No None 14. Compliance How effective is your governance framework in ensuring compliance with organizational and regulatory standards?Example: Quarterly audits ensure all projects adhere to internal policies and external compliance regulations. Very Effective Effective Neutral Ineffective Very Ineffective None 15. Continuous Improvement Is there a process to regularly review and improve your governance practices?Example: An annual governance review identifies inefficiencies and incorporates feedback to refine policies and processes. Always Often Sometimes Rarely Never None Name Email Business Phone Time's up
